Tips for Zoom

For our View Finder meetings, and to adapt to the changing COVID-19 circumstances as needed, we run our online meetings via Zoom..

On this page we will include some tips and pointers on accessing and using Zoom.

We will add more info here as we work through issues that we find members have when accessing the meeting.

DPS Online meeting etiquette

  • Once you’ve logged into Zoom, please feel free to welcome and greet each other while you wait for the meeting to start.
  • Once the meeting starts, please keep your microphone muted – unless a question is directed to you.
  • When you use the chat, make sure you send your message to a specific person – not to Everyone (pick a name from the drop down list)

Guide to the Zoom screen

What the Zoom buttons do

I can’t hear anything

Make sure the sound on your computer or device is not muted. A good test to see if you can hear sound on your device is to listen to this short video about Zoom:

Can anyone can hear me?

By default, everyone joining the meeting will have their microphone muted (if they have one). The Control Room host (David Steer) will be able to un-mute participants if needed.

Can I ask a question during the meeting?

Yes. There is a chat facililty which you can use to ask a question. At the bottom of the Zoom window there is a Chat icon. If you click on this it should make the chat window visible.

To send a message, first pick the person who the message is for from the dropdown list, and then type your message.

Note: Please make sure you send your message to the Meeting Chair (general questions during the meeting), Control Room (technical questions during the meeting), or the speaker (whoever that may be).
By default messages are sent to Everyone – which you may not want.

Access the chat window

The video windows are obscuring my view of the slides/images

You can hide the videos of the members in the meeting by clicking the buttons at the top of the window

Close the video windows

Original blog post about online meetings

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